How to Import your Students/Parents (Admin Only)
A student/parent import file is used to add student and parents into your Learning Ladders site if a school does not have an active MIS integration. It can also be used to update classes and groups in bulk.
Q- What is an MIS integration?
- An MIS integration (Management Information System) uses a third party integration partner (in our case, Wonde) to sync student and parent data from your MIS into Learning Ladders. This is the most efficient way to manage your student and parent data as it means any changes to student/parent information in your MIS updates every week, or whenever you require a sync to run. Read more about setting up an MIS integration for your school here. Download a student/parent import file
Q- Do I need to download and import a separate student/parent import file for the EYFS and Primary module?
A- No, you can populate and import one student/parent import file and the student/parent information will update in both modules.
Click Students> Students from the navigation menu in either the EYFS or Primary module
Populate the student/parent import file
UPN FAQs
Q. We do not use UPN (Unique Pupil Numbers) for our students, what should we use? A- Learning Ladders requires a unique student number to store the assessment data for your students. Any unique pupil number used in your MIS for students should be used as the student UPN. Without a UPN on the import file, the student will not be imported.
Q. Does it matter if we use different UPN numbers in our MIS and Learning Ladders? A- Yes, the UPN number in Learning Ladders must match the UPN for students in your MIS. If you set up an integration to sync student data (via our 3rd party integration party, Wonde) the UPN's must match to avoid duplications of students.
UK Year Groups
EYFS Years
PS (Pre-School) 0-3 years, N (Nursery) 3-4 years, R (Reception) 4-5 years
Primary Years
1, 2, 3, 4, 5, 6 etc.
Grades
EYFS Grades
B-3 (Birth to 3) 0-3 years, PKG (Pre Kindergarten) 3-4 years, KG1 (Kindergarten 1) 4-5 years, KG2 (Kindergarten 2) 5-6 years
Primary Grades
1, 2, 3, 4, 5, 6 etc.
Example:
The below fields are looking for the response 'yes' if applicable to the student (these may be UK specific):
LAC - 'Looked-after children'
English as Additional Language
FSM - 'Free School Meals'
Ever 6 - This is when a student has a historic FSM status. They will be classed as Ever 6 FSM for 6 years after their FSM eligibility end date.
Service Children Education Indicator
Pupil Premium Indicator
Sharing information about learning with parents at home provides parents with the opportunity to support learning at home and in turn, improve learning outcomes. Find out more about launching ladders at home in your school here.
To import parent information, populate the parent first name, last name and email address fields on the same row as the student's information.
For additional authorised 'parents' requiring an account (this may be multiple parents, au pair, tutor etc.) copy the student's details to a blank row and add the second 'parents' details in the appropriate columns. (It is important to keep the student's UPN number the same when copying their details to a blank row to avoid duplication).
Parent First Name
Parent Last Name
Parent Email Address
Save your file as a .csv or .xml file in order to successfully import into Learning Ladders.
Import your student/parent import file
Click 'Import'
If you have any errors in your import file you will receive an error message and downloadable report directing you to the issue. Please correct these within your MIS or import file
Your pupils will automatically update based on their details in the student file
You can check your classes& groups by clicking on 'Classes& Groups' or your student information in 'Students'.
Tip: If you have an active MIS integration, your classes will always default back to those in the MIS. If you amend your classes within Learning Ladders, any new MIS sync will override your class changes back to classes in your MIS.
Related Articles
How to Import your Parents
A student/parent import file is used to add student and parents into your Learning Ladders site if a school does not have an active MIS integration. It can also be used to update classes and groups in bulk. Q- What is an MIS integration? A- An MIS ...
How to Bulk Update Student UPN (Admin User Only)
UPNs are the unique Identifier Learning Ladders uses for all pupils in the system. There are circumstances that sometimes make it necessary to update pupil UPNs in bulk, such as changing the Management Information System. This feature allows schools ...
How to Add a Student's Ethnicity (Admin User Only)
There are two ways to add a Student's Ethnicity in on Learning Ladders; by adding Ethnicity codes in bulk through a Student Import, or manually at the 'Student' level. Adding Ethnicity to students using a Student Import A Student import file will ...
If I import the student import file again, will this delete the assessments for the students? (Admin User Only)
No, Learning Ladders will simply update the information that has changed for the student and disregard all other information. Student imports do not affect assessment information. If you have changed your class names or structure in Learning ...
How to Generate the Import file for Historic Student Judgements
Schools can import historic judgements into to Learning Ladders in a simple three step process. Generate a file for students, time frame and subject to be imported Add student judgements to file and required Import file into Learning Ladders To start ...